Florida Association of City Clerks 

Promoting and Developing the Educational and Professional Status of Florida City Clerks
 

Awards & Scholarships Committee Timelines

June
  • Attend FACC Annual Board Orientation Luncheon meeting held at the end of the annual Summer Academy for incoming board members and committee chairs.

  • Prepare and submit a City Desk article.

July

  • Notify committee members of appointment.

  • Organization meeting of committee to review goals and establish timeline.

  • Review application forms and criteria for any needed changes.

  • Prepare recommended changes to Board for approval.

  • Prepare and submit FACC Board agenda item.

August

  • Attend FACC Board meeting.

  • Make approved changes to forms and criteria.

  • Initiate changes to forms as published on FACC website.

  • Application forms for scholarships and award to City Desk for publication (Coordinate for City Desk publication: must be advertised 60 days prior to application submission deadline of January 15 for scholarships and March 31 for Robert N. Clark Memorial Award and FACC Clerk of the Year Award.

September

  • Prepare and submit FACC Board agenda item.

  • Create article for City Desk and Clerk Notes regarding availability of scholarships, Robert N. Clark Memorial Award and FACC Clerk of the Year Award.

October

  • Attend FACC Board meeting.

December

  • Send scholarships and awards reminders to Ken Small for inclusion in the Clerks Notes as well as request an E-Blast from the FLC to FACC membership.

January

  • Summer Academy, Fall Academy, IIMC Conference and MCCi Scholarship applications due January 15.

  • Review scholarship applications and determine if they meet criteria.

  • Chair prepares report of recommended scholarship recipients and funding levels for the Board (Excluding MCCi Scholarships).

  • Prepare and submit FACC Board agenda item.

February

  • Attend FACC Board meeting.

  • Notify committee members of Board’s action regarding scholarship and award recommendations.

  • Notify all scholarship applicants of the FACC Board decisions of award and non-award.

March

  • Prepare and submit a City Desk article
.
  • Robert N. Clark Award and FACC Clerk of the Year nomination packets due March 31.

April

  • Review Robert N. Clark Award nomination packets and determine if they meet criteria. Prepare report of Robert N. Clark Memorial Award selection to Executive Director (Remember this Award recommendation is confidential!).

  • Clerk of the Year Award nomination packets sent to FIOG selection panel. Prepare report of Clerk of the Year Award selection to Executive Director (Remember this Award recommendation is confidential!).

  • Submit list of active committee members to FACC President.

  • Prepare and submit By-Laws/Manual Revisions recommendations to By-Laws/Manual Revisions Committee Chair.

May

  • Prepare and submit FACC Board agenda item.

  • Provide the MCCi Records Management Scholarship recipients names to Donny Barstow at Municipal Code Corporation Innovations. Certificates are prepared by MCCi for award.

June

  • Provide copies of the Robert N. Clark Memorial and Clerk of the Year recipient’s nomination packets to the President. (President makes the presentation of awards.)

  • Recognize Summer and Fall Academy and IIMC Scholarship recipients during annual business luncheon. Assist MCCi with presenting their scholarships.

  • Attend FACC Final Board meeting.

Miscellaneous/Recommendations

  • While an e-mail meeting is possible, it is recommended that in person meetings take place to discuss submitted applications and nominations. To accomplish this, it is also recommended that appointments to committee be from cities in close proximity to each other to allow ease in meeting coordination.

  • It is recommended that at least one incumbent committee member serve on this committee.

  • Hold a wrap-up meeting to evaluate the accomplishments, disappointments and recommendations for changes, if any.
301 South Bronough Street, Suite 300, Tallahassee, FL 32302, (850) 222-9684 Fax (850) 222-3806