Florida Association of City Clerks 

Promoting and Developing the Educational and Professional Status of Florida City Clerks
 

Summer Conference and Academy Host Committee Timelines


June

  • Attend FACC Annual Board Orientation Luncheon meeting held at the end of the annual Summer Conference and Academy for incoming board members and committee chairs.
  • Prepare and submit a Friday Email article, if needed.

July
  • Confirm committee member appointment.
  • Organization meeting of committee to establish timeline.
  • Start thinking of theme for Summer Conference and Academy social activities.

September
  • Prepare and submit FACC Board agenda item for the October Board meeting.
  • Send initial article about the Summer Conference and Academy to the FACC staff for the Friday emails.

October
  • Attend FACC Board meeting.

November
  • Coordinate hotel visit with FACC staff, if needed.
  • Invite incoming/outgoing president to hotel visit.

January
  • Prepare and submit proposed budget.
  • Prepare and submit FACC Board agenda item.
  • Attend FACC Board Meeting.

March
  • Send article about Summer Conference and Academy to FACC staff for Friday email, if needed.

April
  • Attend FACC Budget meeting.
  • Attend FACC Board meeting.
  • Schedule "refresher" visit to hotel, if needed.
  • Invite incoming/outgoing president to hotel visit.
  • Submit list of active committee members to FACC president.
  • Prepare and submit Manual revisions recommendations to Manual Revisions Committee Chair.

May
  • Forward information on Opening Ceremony to FACC staff.
  • Forward names/addresses of Opening Ceremony participants to president and FACC executive director.
  • Prepare and submit FACC Board agenda item for June meeting.
  • Confirm with FACC staff that a room will be available for assembling, set up and storage of welcome bags and door prizes.

June
  • Attend FACC final Board meeting.
  • Summer Conference and Academy
  • Hold a wrap up meeting to evaluate the accomplishments and/or disappointments of the year

Miscellaneous/Recommendations
Pre-Summer Conference and Academy Preparation:
  • Volunteers should arrive at the Summer Conference and Academy site on Saturday or Sunday to organize the welcome bag, and gift give-aways. Coordinate with FACC staff.
  • A final tour of the facilities is recommended to insure that all volunteers can answer questions as to where classes and events will be held.
  • A schematic of the hotel, in particular the exhibit hall, and classroom, should be provided so that all committee members and volunteers can answer questions and give directions.
  • A general meeting of the Summer Conference and Academy, if needed.

Miscellaneous/General
  • Hold a wrap-up meeting to evaluate the accomplishments, disappointments and recommendations for changes, if any.

 


 

 

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