Florida Association of City Clerks 

Promoting and Developing the Educational and Professional Status of Florida City Clerks
 

Awards & Scholarships Committee Responsibilities


FACC Summer Academy Scholarship
This scholarship is provided to financially assist current FACC members in attending the Summer Conference and Academy. The committee has the responsibility of establishing and updating an application for eligible members to apply, as well as the specific criteria to be utilized in making the award. The chair should make every effort to notify members via the Friday Emails and/or E-Blasts, coordinated with FACC staff of the scholarship deadline. Applications are sent to the FACC Administrative Office (facc@flcities.com) by January 30 of each year. The chair has the responsibility of distributing each qualified application to their committee members and obtaining a consensus for recommendation of award, to the FACC Board of Directors. Final approval is made during the February or March conference call meetings. The chair is responsible for notifying all awarded and non-awarded applicants of the Boards decision. The recipients are recognized at the Summer Conference and Academy during the annual business luncheon. Current committee members and staff from their city are not eligible to apply.

Kay O’Halloran Memorial Scholarship
This scholarship is provided to financially assist current FACC members in attending the Fall Academy. The committee has the responsibility of establishing and updating an application for eligible members to apply, as well as the specific criteria to be utilized in making the award. The chair should make every effort to notify members via the Friday Emails and/or E-Blasts, coordinated with FACC staff, of the scholarship deadline. Applications are sent to the FACC Administrative Office (facc@flcities.com) by January 30 of each year. The chair has the responsibility of distributing each qualified application to their committee members and obtaining a consensus for recommendation of award, to the FACC Board of Directors. Final approval is made during the February or March conference call meetings of the Board. The chair is responsible for notifying all awarded and non-awarded applicants of the Boards decision. The recipients are recognized at the Summer Conference and Academy during the annual business luncheon. Current committee members and staff from their city are not eligible to apply.

IIMC Annual Conference Scholarship
This scholarship is provided to financially assist current FACC members in attending the IIMC Annual Conference. The committee has the responsibility of establishing and updating an application for eligible members to apply, as well as the specific criteria to be utilized in making the award. The chair should make every effort to notify members via the Friday Emails and/or E-Blasts, coordinated with FACC staff, of the scholarship deadline. Applications are sent to the FACC Administrative Office (facc@flcities.comby January 30 of each year. The chair has the responsibility of distributing each qualified application to their committee members and obtaining a consensus for recommendation of award, to the FACC Board of Directors. Final approval is made during the February or March conference call meetings of the Board. The chair is responsible for notifying all awarded and non-awarded applicants of the Boards decision. The recipients are recognized at the Summer Conference and Academy during the annual business luncheon. Current committee members and staff from their city are not eligible to apply.

Others
From time to time other types scholarships are provided or sponsored, the committee has the responsibility of establishing and updating an application for eligible members to apply, as well as the specific criteria to be utilized in making the award. The chair should make every effort to notify members via the Friday Email and/or E-Blasts, coordinated with FACC staff, of these scholarships and their deadline as they arise. Applications are sent to the chair by the established deadline. The chair has the responsibility of distributing each qualified application to their committee members. The scholarship is awarded either by the committee, as specifically requested by the scholarship sponsor, or in lieu of no clear direction, the Board shall decide who is responsible for determining the recipient. The chair is responsible for appropriately administering the notice of award, and announcements of such, as established by the sponsor.

FACC Clerk of the Year Award
It shall be the duty of this Committee to outline and update criteria and nomination forms for the FACC Clerk of the Year Award. Nominations are received by the FACC Administrative Office (facc@flcities.com) and forwarded to the chairperson only, who then forwards them to an independent selection panel provided by the FIOG. The award shall be announced at the Summer Conference and Academy.

Purpose:
To recognize and honor an FACC member whose accomplishments have made a significant contribution in raising the professional status, image or education of the municipal clerk profession within the previous 12-month calendar year, ending December 31.

Criteria:
Nominees must be a municipal clerk with membership in FACC for at least three years.

Letter of Nomination and two additional Letters of Support from other individuals, each limited to two double-spaced typed pages, which specifically address nominees’ significant contributions or provided outstanding service to FACC, to the municipal clerk profession, and to their municipality in the following areas:

Leadership
(Leadership roles in the profession and/or community).

Community Relations
(Includes involvement in civic, charitable and church organizations positions held, community projects, etc.).

Involvement in Professional Association
(Contribution made for the betterment of the FACC, positions held, committee involvement, newsletter contributions, etc.).

Innovation
(Unique initiative to enhance municipality, profession or community).

Ranking of the criteria will be based on a 1 to 5 scale, with 1 being the lowest possible score and 5 being the highest. The criteria are to be used as a guide for evaluating the nominations: Leadership-30%, Community Relations-15%, Involvement in Professional Association-30% and Innovation-25%.

Nominations may be made by the nominee, a fellow FACC Member or Associate Member or a Member City, and submitted to the FACC Administrative Office (facc@flcities.com), on appropriate forms, by March 31 of each year.

The chair is tasked with advertising all pertinent information about this award in the Friday Emails 60 days prior to the deadline.
 
The FACC Administrative Office forwards the nomination packets to the Chair, who then forwards to the selection panel.

Selection Panel
An anonymous independent review and evaluation panel has been established by the John Scott Daily Florida Institute of Government to make the selection. The panel will consist of five individuals familiar with the municipal clerk’s profession to review and rank the nominations based on the criteria. The identities of the panel will only be shared with the chair.
 

The chair will be notified of their selection, that information is ONLY shared with the FACC executive director, or their support staff. Prior to the Summer Conference and Academy, the chair shall provide a copy of the recipient’s nomination packet to the current FACC president and executive director, in order to provide them with efficient time to formulate an appropriate presentation of this award at the annual business luncheon. THE RECIPIENT MUST REMAIN CONFIDENTIAL.

Robert N. Clark Memorial Award
It shall be the duty of this Committee to outline and update criteria and nomination form for the Robert N. Clark Memorial Award and to receive and review the names of nominated Association members. The award shall be announced at the Annual Summer Conference and Academy.

Purpose:
To recognize and honor a city clerk who has significantly promoted and advanced the ideas and goals of the city clerk profession by actively participating in the improvements of municipal government in the state and local community over the last five years.

Criteria:
Applicant must be a City Clerk, a member of FACC/IIMC or retired, but active in FACC. No member of the FACC Board of Directors or selection committee is eligible for nomination.

Nominations may be made by a fellow FACC member or municipality which the clerk is/was employed, and submitted to the FACC Administrative Office (facc@flcities.com), on appropriate forms, by March 31 of each year.

All pertinent information about this award will be placed by the chair in the Friday Emails 60 days prior to the deadline.

The chair will distribute all nominations received to committee members, who shall select a recipient. The chair can ONLY provide the recipient’s information with the FACC executive director or their support staff. Prior to the Summer Conference and Academy, the chair shall provide a copy of the recipient’s nomination packet to the current FACC president and executive director, in order to provide them with efficient time to formulate an appropriate presentation of this award at the annual business luncheon. THE SELECTION OF THE RECIPIENT MUST REMAIN CONFIDENTIAL.

For a matrix of scholarship criteria, applications, and nomination forms please visit the Scholarships & Awards Page.

Members
The Awards and Scholarships Committee members are appointed by the president from the general membership. This committee contains five members along with an FACC Past President serving on the committee. In consistency with FACC policy, Committee members are not eligible for scholarships during the time they serve on the committee.

Meeting Frequency
As needed; meetings can be accomplished via e-mail or telephone.

Expenses/Budget
In-kind time, travel and correspondence of chair and members should be incorporated into the respective city budgets.

 


 

 

Statement of Accessibility

The Florida Association of City Clerks (FACC) is committed to ensuring accessibility of its website. To report an accessibility issue, request accessibility assistance regarding our website content, or to request a specific electronic format, please complete our Accessibility Feedback Form. We will make reasonable efforts to accommodate all needs.

301 South Bronough Street, Suite 300, Tallahassee, FL 32302, (850) 222-9684 Fax (850) 222-3806