Florida Association of City Clerks

Promoting and Developing the Educational and Professional Status of Florida City Clerks

Mentoring Committee

It shall be the duty of the Mentoring Committee to provide framework to facilitate the exchange of knowledge, experiences and methods between clerks’ offices to provide assistance and support in the performance of their duties. It shall also be the duty of the Mentoring Committee to pair clerks with mentor clerks with the best possible match, but not necessarily according to size of city, range of duties and proximity; maintain a list of participants; develop and prepare all associated forms, application information and procedures; and conduct on-going evaluation and assessment of the mentoring relationship. The Committee conducts the Buddy Program at the Summer Conference & Academy and at the Fall Academy.

For more information on committee responsibilities and chair responsibilities, scroll down this page.

2025-2026 Committee Chair

Vanessa Castillo, MMC
City Clerk, City of Winter Haven

2025-2026 Committee Members:

Esther B. Coulson, MMC, City Clerk, City of Cape Canaveral
Melissa A. Coyne, MMC, City Clerk, City of Lake Worth Beach
Shayla S. Ellis, MPA, MMC, FCRM, Deputy City Clerk, City of Lake Worth Beach
Taylor Lochert, CMC, FCRM, Assistant City Clerk, City of Ormond Beach

Committee Responsibilities

Mentors and those who have requested to be mentored shall remain in the program from year to year until the individual asks to be removed from the program. Each committee member shall also be a mentor.

Members
The Mentoring Committee members are appointed by the president from the general membership.

Meeting Frequency
As needed; communication may be accomplished via e-mail.

Expenses
There will be no budgeted funds allocated to this committee.

Chair Responsibilities

Letter of Support
Before accepting the position of Committee Chair, the member shall provide a letter of support from his or her city to the FACC President.

Committee Coordination
The chair serves as a coordinator and oversees the committee, acting as a liaison between the committee and the Board of Directors. The chair should make sure that all committee members understand their duties and the role they play in accomplishing their goals. Shortly after appointment, the chair should begin to organize the members and establish a meeting calendar including proposed timeframes. The chair should be available to answer questions from committee and board members during their term.

FACC Board Meetings
The chair should plan on attending all of the FACC Board meetings. When a required report is due, the committee chair will prepare an agenda item for inclusion in the Board agenda packets; if there has not been any committee activity and a report is not warranted, the chair shall send an email to FACC staff notifying them an agenda item is not being submitted.

Committee Appointments
The president of FACC will send the list of appointees to the committee chair each year. The committee chair will contact the members of the committee. The chair must document those committee members that remained active and sufficiently participated during the year. This information needs to be sent to FACC staff at the end of the year. FACC staff will then forward the Certificate of Committee Accomplishment to those members who actively served.

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