Florida Association of City Clerks 

Promoting and Developing the Educational and Professional Status of Florida City Clerks

Professional Education Committee (PEC) Chair Responsibilities

Letter of Support

Before accepting the position of committee chair, the member shall provide a letter of support from his or her city to the FACC president.

Committee Coordination

The chair serves as a coordinator and overseer of their committee, acting as a liaison between the committee and the Board of Directors. The chair should make sure that all committee members understand their duties and the role they play in accomplishing their goals. Shortly after appointment, the chair should begin to organize the members and establish a meeting calendar including proposed timeframes. The chair should be available to answer questions from committee and Board members during their term.

FACC Board Meetings
The chair is required to attend all of the FACC Board meetings. If the committee chair cannot attend, the vice-chair or designee should attend. The committee chair shall prepare an agenda item (when required) and provide it to the FACC staff prior to the FACC Board meeting for inclusion in the Board agenda packet. 

Attendance at the IIMC Annual Conference
The incoming chair of the PEC should attend the IIMC Conference and the Education Colloquium. Their registration fee may be paid by FACC.

Committee Appointments
The FACC president will send the list of appointees to the committee chair each year. The committee chair will notify the members of their appointments. The chair must document those committee members that remained active and sufficiently participated during the past year. In order to be considered active, committee members must attend at least 75 percent of scheduled meetings. This information will be submitted to the current FACC president in April of each year. The FACC president will then forward the Certificate of Committee Accomplishment to those members who actively served.

Manual Review
The chair should review the FACC Committee Duties and Responsibilities (located on the FACC website) pertaining to their committee each year and forward inconsistencies and recommended changes to the By-Laws/Manual Revisions Committee Chair.


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