Florida Association of City Clerks 

Promoting and Developing the Educational and Professional Status of Florida City Clerks
 

Summer Conference and Academy Host Committee Chair Responsibilities


Letter of Support

Before accepting the position of committee chair, the member shall provide a letter of support from his or her city to the FACC president.

Committee Coordination

The chair serves as a coordinator and overseer of the committee, acting as a liaison between the committee and the Board of Directors. The chair should make sure that all committee members understand their duties and the role they play in accomplishing their goals. Shortly after appointment, the chair should begin to organize the members and establish a meeting calendar including proposed timeframes. The chair should be available to answer questions from committee and Board members during their term.

FACC Board Meetings

The chair should plan on attending all of the FACC Board meetings. If the committee chair cannot attend, the vice-chair or designee should attend. The FACC Board meetings are held during the months of October, January, April and June. Conference calls are held during other months. The committee chair should prepare an agenda item and provide it to the FACC staff prior to each FACC Board meeting for inclusion in the Board agenda packets. Agenda items are not required for conference calls, unless action is required. If there has not been any committee activity and a report is not warranted, the chair shall send an email to FACC staff notifying them an agenda item is not being submitted.

Committee Appointments
The president of FACC will send the list of appointees to the committee chair each year. The committee chair will contact the members of the committee. The chair must document those committee members that remained active and sufficiently participated during the year. This information will be submitted to the current FACC president in April of each year. The FACC president will then forward the Certificate of Committee Accomplishment to those members who actively served.

Manual Review
The chair should review the FACC Committee Duties and Responsibilities (located on the FACC website) pertaining to their committee each year and forward inconsistencies and recommended changes to the By-Laws/Manual Revisions Committee Chair.

Thank You Letters
And finally, the committee chair should forward formal thank you letters to the Opening Ceremony guests/participants following the Summer Conference and Academy.


 

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