Awards & Scholarships Committee Chair ResponsibilitiesLetter of Support Before accepting the position of committee chair, the member shall provide a letter of support from his or her city to the FACC president. Committee Coordination The chair serves as a coordinator and overseer of their committee, acting as a liaison between the committee and the Board of Directors. The chair should make sure that all committee members understand their duties and the role they play in accomplishing their goals. Shortly after appointment, the chair should begin to organize the members and establish a meeting calendar including proposed timeframes. The chair should be available to answer questions from committee and Board members during their term. FACC Board Meetings The chair should plan on attending all FACC Board meetings. If the committee chair cannot attend, the vice-chair or designee should attend if possible. The FACC Board meetings are held during the months of October, January, April, and June. Conference calls are held during other months. The committee chair should prepare an agenda item and provide it to the FACC staff prior to each FACC Board meeting for inclusion in the Board agenda packets. Agenda items are not required for conference calls, unless action is required. If there has not been any committee activity and a report is not warranted, the chair shall send an email to FACC staff notifying them an agenda item is not being submitted. Committee Appointments The FACC President will send the list of committee members to the committee chair, who will notify the members of their appointments. The chair should document those committee members that remained active and sufficiently participated during the year. This information will be submitted to the current FACC president in April of each year. The FACC president will then forward the Certificate of Committee Accomplishment to those members who actively served. Manual Review The chair should review the FACC Committee Duties & Responsibilities (located on the FACC website) pertaining to their committee each year and forward inconsistencies and recommended changes to the By-Laws/Manual Revisions Committee chair. Miscellaneous The chair is responsible for publicizing the availability of the scholarships and awards by working with FACC staff. The chair also notifies the scholarship recipients and non-recipients. Statement of Accessibility The Florida Association of City Clerks (FACC) is committed to ensuring accessibility of its website. To report an accessibility issue, request accessibility assistance regarding our website content, or to request a specific electronic format, please complete our Accessibility Feedback Form. We will make reasonable efforts to accommodate all needs. |