Florida Association of City Clerks

Promoting and Developing the Educational and Professional Status of Florida City Clerks

Auction and 50-50 Drawing Committee

The purpose of the FACC Silent Auction is to raise money for the organization and a charity designated annually by the sitting Board of Directors. Funds raised will be dispersed as follows:

• 50% of the proceeds or $100, whichever is greater, will be donated to a charity designated annually by the sitting Board of Directors
• 25% of the remaining proceeds are placed into the Florida Education Fund (FEF) account and used as deemed necessary
• 25% of the remaining proceeds are placed into the FACC general account and used as deemed necessary

The purpose of the 50/50 drawing is to raise money for the organization. Funds raised are placed into the FACC general account and used as deemed necessary.

The Auction and 50-50 Drawing Committee handles all details of the auctions and drawings, including, but not limited to, solicitation of auction items, selling of 50-50 tickets, set-up of auctions, staffing of auctions and coordination of all activities with FACC staff.

The Committee should refer to the FACC policies for exact instructions on management of FACC silent auctions and 50/50 drawings.

For more information on committee responsibilities and chair responsibilities, scroll down this page.

2025-2026 Committee Chair

Heather J. Montemayor, CMC

City Clerk, City of Deerfield Beach

2025-2026 Committee Members:

Jacqueline M. Burgess, Deputy City Clerk, City of West Palm Beach
Jessica Burnham, CMC, FCRM, City Clerk, City of Umatilla
Kelly Churney, CMC, Town Clerk, Town of Palm Beach
Natalie Monfiston, Assistant Town Clerk, Town of Pembroke Park
LeAnne Williams, MMC, FCRM, Deputy City Clerk, City of Alachua

Committee Responsibilities

1) 50/50 Drawing
The 50/50 Drawing takes place at the annual FACC Summer Conference & Academy and also at the annual FACC Fall Academy. The committee will prepare and staff the 50/50 Drawing during the events.

2) Silent Auction:
The Silent Auction takes place at the Summer Conference & Academy. Prior to the event, the committee will be responsible for solicitation of auction items, collection and storage of all auction items prior to the auction and preparing the silent auction information sheets. FACC staff will include advertisements in the Friday Newsletter requesting silent auction donations, such as candles, coolers, gift baskets, gift cards, jewelry, etc. At the event, the committee will set up the auction tables and information sheets, pick up the auction items every evening to store the items in the FACC staff office, and bring out the auction items each morning to set up at the events.

Chair Responsibilities

Letter of Support
Before accepting the position of Committee Chair, the member shall provide a letter of support from his or her city to the FACC President.

Committee Coordination
The chair serves as a coordinator and oversees the committee, acting as a liaison between the committee and the Board of Directors. The chair should make sure that all committee members understand their duties and the role they play in accomplishing their goals. Shortly after appointment, the chair should begin to organize the members and establish a meeting calendar including proposed timeframes. The chair should be available to answer questions from committee and board members during their term.

FACC Board Meetings
The chair should plan on attending all of the FACC Board meetings. When a required report is due, the committee chair will prepare an agenda item for inclusion in the Board agenda packets; if there has not been any committee activity and a report is not warranted, the chair shall send an email to FACC staff notifying them an agenda item is not being submitted.

Committee Appointments
The president of FACC will send the list of appointees to the committee chair each year. The committee chair will contact the members of the committee. The chair must document those committee members that remained active and sufficiently participated during the year. This information needs to be sent to FACC staff at the end of the year. FACC staff will then forward the Certificate of Committee Accomplishment to those members who actively served.

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